From

Peter Prater – Chair, South West & South Wales Region

To

All Committee Members & Officers of South West & South Wales Region

CC

Chief Executive, BAPCO Ltd   trotterr@bapco.org.uk           

MINUTES FOR SW & SW REGIONAL COMMITTEE MEETING – 1Oth August 2009

Meeting held at :- The George Inn,

The Square

Mere, Warminster, BA12 6DR

01747 860427                                        Time 1900hrs-2045hrs

1.0

Committee members present:

Apologies:

2.0

Record of Minutes:

Minutes from 6^th April recorded as a true record.  One change to be made to RC email address

3.0

Comments on outstanding Items

Regional Business Plan has now been completed and submitted.

No feedback following Canadian lady placement at Cornwall Fire Brigade.  KP will chase Ian Julian to enquire if there are any photos/editorial which can be used for The Journal.

4.0

Highlights of Update from the National Executive Committee held 21^st April & 18^th July 2009:

Alan Murray resigned as Vice President – Hayden Newton filled the vacancy.

Hayden Newton then became President Elect at the AGM and Olaf Baars is now President.

• Large Agenda on 21^st April. No Regional Reports.
• KP’s report would have addressed the following issues;
  • Action Plan submitted;
  • Committee leads initiative;
  • Membership breakdown exercise and status (284);
  • Mailshot to target organisations;
  • Taunton event success and look forward to next event in July;
  • Plans for January 2010 featuring ‘Next Generation Solutions’.

• 2009 Exhibition & Conference Feedback.

• Communications Managers Seminar scheduled for 4^th June.
• CAG.
  • Dave King remains in the chair.
  • Colin Evans Secretary with more prominent role.

• West Midlands Region to be managed pro tem by Chief Executive / Admin Manager.

29^th July

• BAPCO 2009

• BAPCO 2010 (20^th April). Ian Readhead report.
  • Early Bird booking idea
  • Cost saving potential re auditorium v classrooms – site visit required. Feedback mechanism needs to be made more user friendly.
  • Concept – New Dawn
  • Something different/interactive displays idea.

·              A report was given on membership numbers which is now 1,255.

·              Regional Report

o   Highlighted our successful event at Avon & Somerset Constabulary HQ’s.

·         No CAG, BAPCO Journal or Training and Accreditation Reports.

·         European Reports.

·         Emtel.

·         Tetra World Congress moving to Far East

·         PSCE General Assembly

·         APCO Global Alliance.

·         BAPCO 2009 Roadshows published. Exhibitor space selling well but a sponsor still being sought.

·         999 Services development. Concerns re lack of progress within 999 Liaison Committee.

·         Nomination for Vice President – Tony Morris – agreed for the remainder of the year.

5.0

Membership Report

·                Total members today are 1,255 of which 290 of these are SW members. Breakdown of membership is 172 Commercial, 113 Active, 2 Associate and 3 Life members.

·                The mailshot list will be used again to invite people to The Roadshows and again to the next Regional event in January.

6.0

Service News

·                RC agreed to take on the role as Service Representative – reporting to the committee what is going on in the Ambulance sector.

·                RC reported that there would be no AMBEX this year.

·                Other members noted that the Government have decided to continue with FireControl; significant proportion of the NHS ICT programme is to be scrapped and that John Burnside (NW Ambulance and ex President) has now retired and a new Chief Executive has being recruited and is believed to be from an Oncology Trust.

·                Roles for Events Lead and Communications Lead are yet to be filled.  PP to nominate these roles to other committee members.

7.0

Event Planning

Feedback from 7^th July event was very good, the workshops worked well and the NPIA were happy with the feedback received.  There was too much crammed into the day and the workshops were reported as being too short although most enjoyed the discussions.  It was suggested that the groups should be mixed and the day was not applicable to CM members.

The next event will take place in January 2010 and Visual Communications was suggested as a topic with a lengthy discussion taking place to include the following ideas: thermal image cameras, operational end of communications – where are we now? Police wearing shoulder/helmet cameras – CCTV – Telemetry – I can see something rather than hear it! – webcams – Highways Agency – Coastguard – Mobile CCTV, in-building CCTV – Tube/Railway stations – Aerial CCTV Police Helicopters – Face Recognition – and the benefits of all these things to control rooms.   It was suggested that this could be done in 2 parts as the theme is huge with Visual Communications being part one and Telemetry/other non-voice comms being Part two.  It was discussed how workshops could be brought into this theme.  The location was suggested as Salisbury, Bristol area.  Action TM to send PP details of all local authority members in the region (inc South Wales).

8.0

Outbound Communications

Chairmans Blog on the website was updated early July.  Diary list to be updated – action PP.  Next meeting planned for September will be changed to Oct/Nov and at a venue in Chippenham area – action PP to plan.

9.0

AOB

Change of venue for committee meetings suggested – somewhere more Central – Chippenham suggested as a potential as near M4 and thus most motorways and trunk roads in the region.

Secretary – TM agreed to attend meetings in this role. Format of minutes was discussed and these will remain the same.

10.0

Dates of next meetings

The next meeting which was planned in September will change to October/November – further dates and venues to follow.

Date

Time

Location

Event

Remarks

TBC