Minutes from your NE Regional Committee 10th December 2009
BAPCO North East Region Committee Meeting
10th December 2009 at
Simunix, York, YO10 5DG.
1. Attendance:
Gordon Ross, Kevin Robson, Ian Lund, Ian Thompson, Paul McAfee, Tracey Mott
2. Apologies:
Terry Johnson, Maggie Carter, Ian Maughan, Martin King, Malcolm Davies
3. Minutes of previous meeting:
Minutes of previous committee meeting were accepted by all as a true record.
4. Matters Arising:
There were no matters arising.
5. National Report:
No national report was available as the next meeting is to be held on 17th December 2009.
TM reported the feedback from the Roadshows was good although numbers were disappointing (around 150).
6. Emergency Planning College Course.
IL reported that the course in December has now been postponed until 10-12 February 2010. Rob McFarlane, Jeanette Innes and Ian Lund will be running the course this time. Those who had registered have now re-registered for the new date. The programme will be finalised early next week and the information will be distributed with these minutes. Course cost will be as before. Action : TM to advertise on website once information received from IL.
Help will be needed from the regional committee with the exercise (based around flooding) & breakout groups. This will be aimed at Operational Managers as an understanding what they are getting from their TSG. The course is also aimed at members of TSG but will not be too technical. –“ What it means to you as an operational commander” is what the course will be aimed at. It would help to get a TSG involved in the exercise (IL to look at this) Discount will be given to BAPCO members but just 10% the same as is given to Emergency Planning Association. BAPCO do however have the opportunity to hold an exhibition on the Thursday lunchtime although the EPC would like to hand pick the exhibitors. It was agreed that BAPCO would support this so long as they were all charged on rate as it may bring in some more members for the association. It was confirmed that on this occasion the course will not be open to Commercial Members as it is aimed at practitioners.
7. Regional Action Plan Update
TM reported that 5 replies to date have been received from the mailer sent last month. It was agreed that no further reminders would be sent until the skills set information was being collated as this could be done at the same time.
The plan will be updated and it was agreed that we run the EPC course as a local event for the region as we will be helping with the scenario and providing representatives on the day from the region.
Survey of members for skills to be added as a regional pilot (see notes under database proposal section).
A networking event was to be added and may be held in the 2nd quarter 2010. This would give members the opportunity to speak to each other but without a full programme of events – maybe just a keynote speaker. This would be held following the collating of members skills information.
An article from the chair to be produced for the website to stay on the plans.
Diary of events to be updated.
The communications Managers seminar to be re-held next year – the Executive committee are keen for this to happen again.
Welcome letter for members was agreed and TM to contact TJ for electronic signature.
It was suggested that BAPCO should be added to Facebook, Twitter and LinkedIn and KR will discuss these with the Executive Committee.
8. Database Proposal
A document was presented by IL to the committee and it was agreed that this could be a benefit to BAPCO and its members. The idea is that we collect a database of people’s skills and add it to our member’s record. Category and sub categories have yet to be decided upon. This would be piloted by the NE region (a member of the committee would visit new members as they join and existing members would be written to for the information where a visit was not possible) then taken into other regions in the coming year. It has been agreed that fields will be left for the new data to be stored.
Categories suggested during the meeting were:
Control room experience/expertise, call taking/handling, Incident support, Operational command and Gold and Silver level, Technical expertise – Airwave management and implementation, Project management, Telephony – Integration to ICS, requirements and specification also of these. Data – Gazetteer (knowledge/management), Business Continuity, PR. The Executive committee will be approached for input on the fields of expertise needed for the database. Note: Some of this info will have been taken by Hemming Group for the conference and TM to enquire if we are able to get this information from them.
8. AOB
KR gave an update on the 999 liaison committee and work to be undertaken to define the user requirements for future 999/112 services. He confirmed he has offered BAPCO’s services to undertake this work, which is expected to commence early in the New Year..
9. Next Regional Meeting Date:
TBC but will follow and Executive Meeting so a report can be given (TM to send Executive Committee meeting dates to GR).
Proposed Meeting Dates – Venues to be confirmed
Friday 26 March
Friday 6 August
Friday 29 October
Friday 14 January 2011
